Task Teams

Addresses

This task is to assist in updating and keeping record of our email addresses and locations of volunteers sponsors, and other addresses for our Master Mailing list.

Advertsing

do you know advertising? Or have wanted to learn and practise advertising? We are looking for many Volunteers to help us write, create, complete ads for IHF. The small advertising team hopes to eventually be ready with pre-made, ready-to-go adverts to avoid missed opportunities. We offer you examples of some ads we have had done. *Other Team members can be trying to establish advertising space in publications and online sites. We offer you examples of the emals you can send. You will find our lists of creative (low-cost or free) ways of advertising such as community newspapers, and students newspapers and magazines. Please ad to this list as you can.

Booth display

Volunteers on this team are to set up booths to promote awareness of IHF. You will be provided with posters, brochures and gift sponsorship cards for each type of sponsorship. The goal of a booth is two-fold: 1. To get sponsors, 2. To get new local volunteers and IHF members in that community. This position may involve some expenses in terms of printing out the information sent to you via email, although your first job may be to find local people willing to offer these services for free.

Buildings

The goal of this team is to help IHF centres host guests and channel 100% of the income from their stay into the community. By hosting tourists themselves, the community owns and benefits from their own cultural heritage. The team also oversees the upkeep of IHF centres, which exist purely for the benefit of the poorest of the poor. The team needs electricians, plumbers, agronomists, agriculturalists, carpenters, handymen, architects, engineers and people with other relevant skills. Tasks can be done from home or at centres

Cinematography

The team will be responsible for videoing activities and events at the IHF Centres. They will record Carol's lectures. We also want to establish an investigative documentary team. All relevant skills such as filming and editing are required.

Classes

This team will work with all the other fundraising teams. Specifically, their duty is to make sure that every child and class are sponsored. They will be coming up with sponsor drive ideas and they will be responsible for keeping everyone in IHF updated with how many children need sponsoring.

Orphans Sponsor Drive

The duties of each position will be to send out an email once a week, with the current number of sponsors needed written in the subject line. This is to keep every volunteer focused on how many sponsors are needed. It is irresponsible for us to have any IHF volunteer unaware of the updated sponsorship situation, as it changes weekly.

Task Follow up

This task is working with the other task team members to follow up on volunteers who have been assigned a task and sent instructions. You will go over the spreadsheet filled by the volunteer in the task Placement Task, and send any volunteers a follow up email to check that they have received their instructions and are active on their task. Your duty is also to encourage and thank volunteers for their work. Good inter-personal skills are a plus.

Community Outreach

This volunteer will speak to various civic groups in their community. This team should focus on reaching out to the community, letting them know about IHF and getting them involved. Team members should be seeking different associations, reaching out at various clubs and societies and presenting IHF at the various meetings and events.

FAQ

This task gathering FAQ's form our volunteers. In this way you can help make your mark on IHF, by helping so many other volunteers in their initiation with IHF.

Fundraising Online

This team will be fundraising by researching, applying for and maintaining any online sources of funding. For example, Universal Giving's programme online, credit card percentage programmes online, data-search programmes, that give you money back every time it's used, seeking links with other websites to ask there members support one our children, asking online magazines and newspapers to sponsor class or child, starting up chat rooms to get students talking about IHF; travel chat rooms; university chat rooms; networking websites.

International Fundraising

This team will assist the efforts of our volunteers and the various countries they come from to put on fundraisers in their local communities. (Some of these events might be attended by Carol or other members of the alumni, but this is in no way needed to put on these events). one volunteer might choose to put on a social in their community (in a bar, restaurant, home, or anything else) with the goal of that event raise enough money to sponsor one class or orphan for six months, or more. Another volunteer might organise a yearly run for fun and another a musicfeat, or an art gallery fundraiser.

Legal International

The legal team will be researching the many legal issues that IHF faces as an international charity organisation. Seeking the advice and expertise necessary to deal with these issues has proved difficult and expensive and this team therefore is to be made up of lawyers and law students who are willing to investigate these technicalities. Many of these issues are made complex by the need to satisfy both US law and the foreign law.

Media

Media team is responsible for reaching out to media locally and around the world and letting them know about IHF and it's mission. Team members need to focus on what makes IHF different and make explicit IHF's purity. At the moment, because of needing funds so urgently, we have had many different volunteers from different teams searching for contacts and sending out media letters. However, this is not the optimum way of doing things. We therefore, ask that the media team go into the account and look at what's been sent out. Team members should be seeking Hollywood names and agents, writing to them, and asking for their support. This is something that can be done internationally.

Each volunteer can choose one of the following positions:

Radio This person needs to focus on Radio outlets. This type of media can be very valuable as Carol or the Alumni can be interviewed anywhere in the world.
Television
Print (Newspapers, magazines etc)
Letters to Editors and responses to issues in newspapers: the position will suit persons who read the news. Carol will advise you about current issues that need covering (there are always many interesting topics)
Celebrities

Medical/Dental

This team is comprised of doctors, nurses and other medical professionals whose aim is to help IHF's children and communities with the medical attention they need, as well ensuring their self sufficiency by educating them with the medical essentials.

Positions needed

One or two team members are needed to assess in Kenya what needs there are at present and what access to health care is available.
One or two members could be in charge of assessing potential medical volunteers and their skills, experience and what they are able to do in Kenya with the supplies they can bring, as well as what is there.
Each team member should look within their country and internationally to see what is available as support and what donations are available to us.
Volunteers, with basic skills in medicine and hygiene, are needed to teach the tribes in IHF's centres, particularly Kenya.

Office- San Diego or Melborne

This team is responsible for all incoming and outgoing mail from the San Diego office. No mail can be sent out without Carol's prior written approval. (e.g. snail mail renewals, special thank you cards to our special donors, educational and community outreach campaigns, bills and financial mail.)

Online Media

This team will be working in the same way as the media team (see description above) but your focus will be on alternative media sources.

Each volunteer should choose one of the following categories:

Online blogs: try to get people with personal blogs to mention IHF, write letters, instigate discussions and spread the word.
Online magazines and newspapers: look for creative ways of getting IHF promoted.
Students portals, travel chat rooms, online networking sights, political chat rooms: introduce people to IHF and get them talking about us.

Promotional materials

This team is responsible for maintaining and distributing IHF's promotional materials. These include:

The Power Point displays that each volunteer produce- collecting them and dispersing them.
Brochures- these need constant updating and distributing via our volunteers around the world. You will also need to work with the Translating Team, making sure we have our brochures in the necessary languages.
Posters- these need to be kept updated and translated as necessary
Tshirts- make sure that all volunteers wear our T-shirts when out and about (once made)
Advertisements- these need to be updated, ready-to-go, pre-designed templates to avoid missed opportunities.

Templates

In this task the volunteer will be responsible for collecting all templates into templates@ihfonline.org and organizing them by team so that they are easy to find and collect, and are shared with all necessary teams.

Systems

This volunteer will update all spreadsheets when a volunteer is added or removed. They will work from systems@ihfonline.org . All active spreadsheets will be shared with them. They must work closely applications team and task team.

Web masters and Editors

This volunteer will help with the maintenance and upkeep of the website or will work on a range of new web projects such as a contact management system, a tracking system for volunteer's donated hours or a map created using the Google Maps API.

Students

This team is about getting student communities interested in actively promoting IHF.

The student group tries to get the university interested by doing presentations, research etc. We would also like students of various countries to be communicating using SAPTOP. Our aim is to be active in PAG ( poverty awareness groups) and to get other students around the world to start up groups at their universities all over the world and start sponsoring classes for us now. The tasks of the people on this team are:

To work with the Addresses Data & Research Systems Team on isolating all volunteers that are students in order to make a communication network between students about research etc
To create student chat rooms and a network culture, discussing IHF and the related issues
To create an IHF student association or society, with the aim of getting sponsors for IHF's classes and spreading accurate information about the poor worldwide

Surveys

We need help to keep survey data for our children and volunteers, organized. You will work initially with pre-post surveys and data collecting with all volunteers at our centers. You will also work with our online team in getting University students to help with collecting further research as time allows. (1+ volunteer, 2hours a week)

The 'meet n greet' team for new volunteers

On this task you will need to live in San Diego. You will be responsible for getting together all our San Diego volunteers once a month to ensure that all are still involved in their tasks and helping each other. You will also meet any new volunteers and introduce them to IHF.

Advisory Council

This position can be done from someone's home anywhere in the world taking around one to two hours a week. It involves helping out our directors by sending them reminders about the different local and international tasks they need to be doing. You will not need to write to them personally, but rather send out template letters prepared and approved by Carol. After a short training period you will learn to write these templates and have them approved. This task is so important and needed to ensure that all directors abide by our rules and regulations and perform to their full potential.

Awards

The awards volunteer is responsible for creating and establishing an awards system for our many amazing volunteers around the world. They will start from scratch on this task to decide on types of award, frequency and criteria.

Guardians

On this task you will assign yourself 15 of our children and you will be there guardian. This means that if they do not have a sponsor, you will try to find them a sponsor, and email them on their birthday and special occasions. IF they do have a sponsor you need to remind the sponsor to email them on their birthday. You will also be involved in gift-drives to collect money, or used toys and books to give to the kids on holidays and birthdays

International Chapter

Team members are responsible for meeting and greeting new volunteers in their country and introducing them to the Translating Team if necessary. This team is also for believers of IHF's mission who would like to see another IHF chapter registered in their country.